Instructions For Authors Download Copyright form



Journal of International Medicine and Dentistry (JIMD) publishes papers relevant to current knowledge and research in medical and dental health sciences provided that the manuscript guidelines framed by the Journal are strictly followed. The Journal encourages and welcomes the submission of manuscripts that fulfill the general criteria of usefullness, scientific logic and excellence. The Journal accepts Original research articles, Review articles, Short reports, Case reports, Short Communications, Images in Medicine, Letters to the Editor.

General:

Authors interested in publishing manuscripts in the Journal need to register online on the journal website (https://jimd.in/) prior to submission of manuscript. The Journal accepts only online submission to ensure timely processing and decisions on manuscript publication. Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors in October 2001. Visit http://www.icmje.org/recommendations/browse/manuscript-preparation/preparing-for-submission.html Manuscripts submitted to the Journal (with single and multiple authors) are accepted with the implied understanding that it is an original piece of work, has the required institutional approvals, the approval of all authors concerned with the manuscript and the manuscript in question has not been published nor is under consideration of publication elsewhere in any form (abstract, lecture, review, dissertation) with another journal or publisher. Authors are required to sign a warranty and copyright agreement form after receiving instructions fron the Chief Editor regarding approval for publication. The Warranty and Copyright Agreement form can be downloaded here on the journal website (in word file and PDF format). The form should be read completely by all authors before appending their name and signature, scanned and uploaded separately after the decision to publish the manuscript in the Journal is conveyed to the corresponding author.

In case of manuscripts with multiple authors, the Journal requires that one of them (designated as corresponding author) would be authorized to correspond with the Journal for all matters related to the manuscript. All manuscripts received by the Journal on its website will be duly acknowledged within 48 hours of submission.

On submission, the editorial review process will be initiated and all submitted manuscripts will be initially scrutinized for suitability for formal review. Authors desirous of publishing manuscripts in JIMD must ensure they strictly follow the detailed 'Instructions to Authors' to avoid delays in the review and publication process. Manuscripts with insufficient originality and completeness, serious scientific or technical flaws, gross grammatical errors or incomprehensive language and lack of a significant message are liable to be rejected before proceeding for formal peer-review. Manuscripts that are of unsuitable interest to the Journal are also liable to be rejected at this stage itself. Manuscripts that are found suitable for publication in JIMD are sent to two expert reviewers. During submission, the corresponding author can provide the names, designation and e-mail addresses of two qualified reviewers having experience in the subject of the submitted manuscript, but this is not mandatory. It should only be ensured that the reviewers are not affiliated with the same institutes as the author/s. However, the selection and approval of these reviewers will be decided by the editors. The Journal aims to complete the entire process of review of manuscript and approval in about 8 weeks. The authors will be informed of acceptance of manuscript for publication in JIMD within a week of reviewers decision.

Further correspondence and proofs will be sent to the corresponding author before publication unless otherwise indicated. It is a condition for submission of a paper that the authors permit editing of the paper for readability. All enquiries pertaining to the publication of accepted papers should be addressed through the journal website after quoting the manuscript reference number allotted by the Journal.

In case of modifications required in the manuscript, authors should make the designated changes and highlight in red to ensure compliance of points raised by reviewers and resubmit the manuscript through the appropriate route on the journal website.

Manuscript types and word limits:

Original article -

Articles should be full-length reports of original research (not including abstract and references) not exceeding 4000 words; the abstract (maximum 250 words) should be structured containing objectives, methods, results and discussion.

Review article- consists of a review or an opinion statement that provides a summary of the most important recent information on a topic or issue. These articles usually collate information on a topic of general interest. A maximum of 4000 words (excluding abstract and references) with an abstract not exceeding 250 words is permitted.

Case report/ Short report/ Short Communication- Novel/ interesting/ unusual cases or presentations can be reported. Those cases with clinical significance or implications will be accorded priority. A maximum of 2000 words (excluding references and abstract) is permitted.

Letter to the Editor- Content should be short and with decisive observations and can also include brief constructive criticism about articles previously published in the Journal. Topics can also include those having direct relevance to the Journal's interest. A maximum of 1000 words is permitted.

Images in Medicine/ Dentistry- Can include interesting, previously unpublished photographs or radiologic images; content may include a brief history, photograph, differential diagnosis and discussion. A maximum of 1000 words (excluding references) is permitted.

Authors are instructed that patient identity is not revealed in the images and prior written consent has been obtained which should be submitted to the journal.

Manuscript : Format

A) Format:

The journal language is English. Manuscripts should be typewritten using Times New Roman font in A4 sized sheets in 12-font size having 1.5 lines spacing with one inch margin on all sides. Pages should be numbered consecutively, starting with the title page and the text material arranged in the following order: Title page, Abstract, Keywords, Sections (Introduction, Materials and Methods, Results and Discussion, Conclusions), Acknowledgements (if any), Conflict of Interests, References, Tables and Figures along with caption and legends.

Title page : Download title page format

Title page contains title of the manuscript in bold face, title case (font size 14), names of the authors in normal face, title case (font size 12) followed by the address of authors in normal face, title case (font size 12). The title should be brief giving an overview of the contents of the paper. Names of the authors should appear as initials followed by surnames. Full names may be given in some instances to avoid confusion. Followed by the author names, please provide the complete postal address or addresses with pin code number of the place(s), where the research work has been carried out. If the publication originates from several institutes, the affiliation of each author should be clearly stated by using superscript Arabic numbers after the name and before the institute. The author to whom correspondence should be directed must be indicated with an asterisk. At the bottom left corner of this page, please mention (for e.g.)- "Corresponding Author- XYZ" followed by a functional Email address and telephone/ mobile number of the corresponding author to whom all correspondence (including galley proofs) is to be sent.

Sections:

Manuscripts: Should be divided into the following section titles (normal face, upper case) and subtitles in each section (bold face, lower case).

Abstract: An abstract not exceeding 250 words for Original Articles and for Short Communications/ Case and Short reports/ Letters between 50 and 80 words should be provided typed on a separate sheet. Abstract should include aims, methods, results and conclusion.

Keywords: Up to 3-6 keywords must be provided in alphabetical order, preferably taken from Index Medicus. These keywords should be typed at the end of the abstract.

Introduction: It should be brief and precise with regard to the background of the work presented, including relevant earlier work, suitably referenced. It should be started in a separate page after keywords.

Materials and Methods: It shall be started as a continuation to introduction on the same page. All important materials and equipments, the manufacturer's name and, if possible, the location should be provided. The main methods used shall be briefly described, citing references. New methods or substantially modified methods may be described in sufficient detail. The statistical method and the level of significance chosen shall be clearly stated.

Results and Discussion: The important results of the work should be clearly stated and illustrated where necessary by tables and figures. The statistical treatment of data and significance level of the factors should be stated wherever necessary. The discussion should deals with the interpretation of results, allowing the readers to understand the problem, solutions taken and should be logical. Statements made in the Introduction and Results Section should not be repeated here. The scope of the results, which need to be further explored, could also be dealt with.

Conclusions: Briefly summarizes the principal conclusions of the work and highlights the wider applications and extensions if any. This section should not be a repetition of the abstract.

Acknowledgements: Mention those contributions which must be acknowledged but don't necessarily justify authorship. Also, acknowledgement of specific technical, financial and material support including monetary grants or funding from organizations must be mentioned.

Conflict of Interests: A conflict of interest exists if authors or their institutions have financial or personal relationships or interests with other people or organizations that could inappropriately influence (bias) the outcome of the study/ work presented. All authors must disclose any and all conflicts of interest they may have with publication of the manuscript or an institution or product that is mentioned in the manuscript and/or is important to the outcome of the study presented. Full disclosure at the time of submission of article is an absolute requirement. If there are no conflicts of interest, authors should clearly state so.

References:

References should be numbered consecutively (superscript) in the order that they first appear in the text (not in alphabetic order) and listed in numerical sequence on a separate sheet; Vancouver, a numbered style follows rules established by the International Committee of Medical Journal Editors http://www.icmje.org/; the references must be provided as superscript, should be inserted to the left of colons and semi-colons, and full stops are placed before the reference number. References cited only in tables or figure legends should be numbered in accordance with the sequence established by the first identification in the text of the particular table or figure. Avoid using abstracts as references.

Authors are directed to refer to ICMJE guidelines for full details. List all authors for journal article upto six authors; in case of more than six authors, use et al after the sixth author. The titles of journals should be abbreviated according to the style used in Index Medicus, published annually as a separate publication by the library and as a list in the January issue of Index Medicus. The list can also be obtained through the library's website (http://nlm.nih.gov). The references must be verified by the author(s) against the original document. Use the complete name of the journal for non-indexed journals. Information from manuscripts submitted but not accepted should be cited in the text as "unpublished observations" with written permission from the source. Avoid citing a "personal communication" unless it provides essential information that is otherwise unavailable from public sources. In such an event, the name of the person and the date of communication should be cited in parentheses in the text. References should be cited in full in the reference list, including the title and the first and last page numbers.

JIMD is a member of Publishers International Linking Association, Inc (PILA) and avails of Crossref services for the purpose of DOI (digital object identifier). A DOI link for articles and references enables researchers to navigate electronic journals, across publishers, based on open standards technology. Hence, authors are requested to ensure that bibliographic references mentioned at the end of every submitted manuscript also carry the DOI number or link wherever available. This will speed up the process of manuscript review and processing.

Some of the commonly cited types of references are shown below as examples:

Articles in journals:

Single author paper-

Orlowski JP. Whatever happened to Reye's syndrome? Did it ever really exist? Crit Care Med 1999; 27: 1582-87.

Multiple author paper-

Groeschel S, Kehrer C, Engel C, Dali C, Bley A, Steinfeld R, et al. Metachromatic leukodystrophy: Natural course of cerebral MRI changes in relation to clinical course. J Inherit Metab Dis 2011; 34: 1095-102.

Volume with supplement:

Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ. Health Perspect., 1994; 102 Suppl 1:275-82.

Issue with supplement: Payne DK, Sullivan MD, Massie MJ. Women's psychological reactions to breast cancer. Semin. Oncol., 1996; 23(1, Suppl 2):89-97.

Books and other monographs:

Personal author(s):

Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996.

Editor(s), compiler(s) as author:

Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York:

Churchill Livingstone; 1996.

Chapter in a book:

Larry J, Weetman AP. Disorders of the thyroid gland . In: Brunwald E, Fauci A, editors. Harrison's Principles of Internal Medicine, 15th ed. Philadelphia: McGraw - Hill Publication; 2001. p. 2060-84.

Electronic sources as reference:

Journal article on the Internet:

Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am. J. Nurs., [serial on the Internet]. 2002 Jun [cited 2002 Aug 12];102(6): [about 3 p.].

Available from:http://www.nursingworld.org/AJN/2002/june/Wawatch.htm

Monograph on the Internet:

Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001 [cited 2002 Jul 9].

Available from: http://www.nap.edu/books/0309074029/html.

Homepage/Web site:

Cancer-Pain.org [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01[updated 2002 May 16; cited 2002 Jul 9].

Available from: http://www.cancer-pain.org/.

Patents online:

B. Gabetta, G. Pifferi, and E. Bombardelli. Complexes of flavanolignans with phospholipids,preparation thereof and associated pharmaceutical compositions. US Patent 4764508. August 16, 1988.

(For other types of reference resources and more details of Vancouver style referencing, visit https://www.library.uq.edu.au/training/citation/vancouv.pdf)

Tables and figures:

Tables and figures should be self-explanatory and should not duplicate textual material.

Tables with their legends should be provided at the end of the text after the references. They should be cited at the relevant place in the text along with their number.

They are to be typed double-spaced throughout, including headings and footnotes. Each table should be on a separate page, numbered consecutively in Arabic numerals and supplied with a heading and a legend.

Tables with more than 12 columns and 30 rows are not acceptable.

Place the explanatory matter in footnotes, not in the heading. Explain in footnotes all non-standard abbreviations that are used in each table.

Obtain permission for all fully borrowed, adapted, and modified tables and provide a credit line in the footnote.

For footnotes, use the following symbols in this sequence: * , †, ‡,||,**, ‡‡

Labels, numbers, and symbols should be clear and of uniform size.

If a figure has been published, acknowledge the original source and submit written permission from the copyright holder to reproduce the material. A credit line should appear in the legend for such figures.

Graphics/Images should be prepared using applications capable of generating high resolution GIF, TIFF, JPEG or PowerPoint before pasting in the Microsoft Word manuscript file. Graphs and bar graphs should preferably be prepared using Microsoft excel and submitted as Excel graph pasted on Word.

Images must have a good contrast of dark and light. Upload the images in JPEG format. The file size should be within 4 MB in size while uploading. If images of people are used, either the subjects must not be identifiable or their pictures must be accompanied by written permission to use the photograph.

The Journal reserves the right to crop, rotate, reduce, or enlarge the photographs to the desired size.

Protection of Patients' Rights to Privacy

Identifying information should not be published in written descriptions, photographs, sonograms, CT scans, and pedigrees unless the information is essential for scientific purposes and the patient, parent, or guardian provides a written consent for the publication. After the informed consent has been obtained, it should be indicated in the article. A copy of the consent should be attached with the covering letter.

Sending a revised manuscript

The revised version of the manuscript should be submitted online in a manner similar to that used for submission of the manuscript for the first time. However, there is no need to submit the "First Page" or "Covering Letter" file while submitting a revised version. When submitting a revised manuscript, contributors are requested to include, the 'referees' remarks along with point to point clarification at the beginning in the revised file itself. In addition, they are expected to mark the changes as underlined or colored text in the article. Do not make changes by keeping track changes on; this may reveal the identity of the author(s).

Copyrights

It is a condition of publication that manuscripts submitted to the journal have not been published and will not be simultaneously submitted or published elsewhere. By submitting the article for publication, the authors agree that the publishers have the legal right to take appropriate action against the authors, if plagiarism or fabricated information is discovered. By submitting a manuscript the authors agree that the copyright of their article is transferred to the publishers if and when the article is accepted for publication. Once submitted to the journal, the authors will not withdraw their manuscript at any stage prior to publication. Author (s) should submit an Copyright Transfer Agreement Form (Download) in the specified format for copyright transfer and declare about authenticity of the literature and originality of the data, without which the paper will not be published online. The form should be copied, signed, scanned and uploaded in pdf/ jpeg format once it is communicated to the authors regarding the acceptance of manuscript for publication in the Journal.

Ethical Issues:

While reporting experiments on human subjects, it is mandatory for the author(s) to indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration of 1975 that was revised in October 2000. (visit http://www.wma.net/e/policy/b3.htm)

Do not use names or initials of patients, their hospital numbers, especially in illustrative material.

While reporting experiments on animals, indicate whether the guidelines of an institution or national research council governing the care and use of laboratory animals or any national law on the care and use of laboratory animals was followed. Authors involved in the usage of experimental animals and human subjects in their research article should seek approval from the appropriate Institutional Animal Ethics committee in accordance with "Principles of Laboratory Animal Care". Authors have to submit a scanned copy of their Approval Certificate through the journal website by uploading through 'Other Documents' and in the covering letter they have to mention their protocol number. Mention should be made in the form of a statement in the Methods section of the manuscript that the study has been approved by an appropriate Ethics Committee and informed consent was taken.

Plagiarism:

JIMD is proud to utilize the services of 'PlagScan' to detect any plagiarized content in manuscripts that may have been submitted for consideration of publication in JIMD by prospective authors.

JIMD takes the issue of plagiarism very seriously and hence it is hereby brought to the notice of all authors that- - copying verbatim text, tables or illustrations from any source (journal article, book, monographs, thesis, Internet/any electronic media or any other published or unpublished material) and passing it as ones own is considered plagiarism.

- listing the source of copied material under 'References' does not absolve the authors of plagiarism.

- if a few lines of text are to be reproduced from any source, 'the author' and 'the source' must be clearly indicated in the References section.

- To reproduce large portions of text, permission from the copyright owner(s) must be obtained and submitted to the Journal.

- to reproduce tables or illustrations, permission from the copyright owner(s) must be obtained and a copy of the permission letter must be submitted to the journal. The source must be clearly acknowledged below the table or illustration as required by the copyright owner(s).

Manuscript Processing and/ or publication charges:

Following online submission of manuscript, an initial processing fee of ₹ 500/- or $10/- (non-refundable) should be paid by the author within 48 hours of submission, without which the manuscript will not be taken up for initial editorial review followed by peer review. If the manuscript is accepted for publication, a Letter of Acceptance for Publication will be sent to the corresponding author irrespective of when the next issue of publication is due. The final payment of publication charges will take into account the payment made for initial processing and the final amount to be paid will be adjusted accordingly and notified to the corresponding author.

Once a decision is taken to publish a manuscript, the same will be conveyed to the corresponding author. The author(s) of the manuscript have to pay processing and publication charges, the details of which are mentioned below. A separate email will also be sent to the corresponding author by the Chief Editor of JIMD regarding the details of the mode of payment. In case the authors have paid the processing and publication charges to JIMD following approval for publication but have not made the pending changes as suggested by the reviewers, JIMD will go ahead with the publication of the manuscript as received in case there is no response within 2 weeks from the authors. However, in case of serious flaws, the decision to publish will be withheld pending rectification by the authors.

A complimentary print version of the journal will be posted to the first author of every published article; additional copies to other authors will be provided on receiving a payment of 700/- ($20) for every additional copy, provided a request is made to the Editor within 48 hours of online publication.

Original article/ Review article- ₹ 4800/- for articles from within India; $140/- for articles from outside India Case report/ Short Report/ Images in Medicine/ Short Communication/ Letter to Editor- ₹ 3700/- for articles from within India; $ 120/- for articles from outside India

Post-graduate students submitting manuscripts for publications are eligible for a discount of 20% on the processing and publication charges provided that the post-graduate student is the designated first author of the manuscript.

Undergraduate students submitting manuscripts for publications are eligible for a discount of 50% on the processing and publication charges provided that the undergraduate student is the designated first author of the manuscript. The undergraduate student also needs to submit a latest bonafide certificate signed by the Head of the Institution that he/she is currently a student in that institution. This certificate needs to be submitted online after the article has been accepted for publication.

Fast-tracking of publication process:

The Journal offers the facility of speeding up publications for those authors who need the process to be completed early. The time taken for the review process will be around 2- 4 weeks. The authors will be immediately informed regarding acceptance of their manuscript for publication after approval from reviewers. However, the publication and processing charges mentioned below for the different categories of articles will be higher than those which follow the normal procedure after the manuscript is submitted for review to the journal.

Original article/ Review article- ₹ 9600/- for articles from within India; $ 270/- for articles from outside India Case report/ Short Report/ Images in Medicine/ Short Communication/ Letter to Editor- ₹ 6000/- for articles from within India; $ 190/- for articles from outside India

The manuscript will be released for online and print publication only after the receipt of the payment and the Copyright transfer agreement is confirmed.